New rules about data protection, the General Data Protection Regulations (GDPR), came
into force in May 2018. Like most similar organisations, Chester Civic Trust holds certain
basic information about its members. Under the new rules we are required to tell you what
information we hold and how it may be used.
The only information we hold, in hard-copy or electronic form, is information you have given
us. We have basic contact data including your name(s) and address. If you have supplied
them we may also hold your phone number(s) and email address(es). We also hold records
of your subscription payments and may hold copies of your email or written correspondence
The reason we hold this information is that we need it to fulfill our obligations to our
members. The Trust has a legitimate interest in being able to receive members’
subscriptions, contact members and inform them of activities, as well as to re-engage
members whose membership has recently lapsed. We will hold this information for your
period of membership and for up to two years thereafter.
We will only use the information for the Trust’s activities and we will not pass your data to
any other person or organisation at any time. You have the right to have your data removed
from our records at any time. Inform us in writing at the above address or email and your
data will then be removed.
We try to make sure that the information we hold is up to date and accurate. If any of your
personal information changes after this membership renewal, please let us know.
Under the provisions of the GDPR you have the right to object to our holding of this data. If
you do so, please contact us as soon as possible.
Secretary, Chester Civic Trust